Turn photos, PDFs, and screenshots into calendar events in seconds.
Snap a poster, drop in a PDF schedule, or paste a screenshot. Smart Calendars AI reads the dates, times, and locations, creates clean events, and adds them to Apple Calendar, Google Calendar, or Outlook — after you review.
PNG, JPG, PDF, XLSX, XLS, CSV, DOCX
Works with every calendar and every input
JPG, PNG, WebP, PDF, Excel/CSV and DOCX on the web. Review your feed, then activate to download ICS or subscribe.
How it works
Three steps. Review every event before it lands in your calendar.
Choose a photo, PDF or screenshot and continue to sign in. Your sources and file selections are restored in the creator.
Select Generate when ready. AI extracts dates, times, timezones, locations and recurring patterns from your selected sources.
Review and correct the events, then activate the feed to download ICS or subscribe. Eligible live feeds can use the card-verified trial; static uploads require paid activation.
Built for real-world schedules
Anything with a date on it can become a calendar event.
Posters and flyers
Concert posters, festival line-ups, conference banners, school event flyers — snap it and get clean events with the right date, time, and venue.
PDF schedules
Class timetables, conference agendas, sports fixture lists, tour dates. Multi-page and multi-column PDFs are parsed into individual events.
Screenshots
Screenshot an Instagram post, a WhatsApp voice note transcript, a Notion page, or a web schedule — Smart Calendars AI turns it into events.
Tickets and bookings
Flight tickets, train bookings, theatre tickets, restaurant reservations. Dates, departures, gates, and addresses are captured automatically.
Private by design
Web drafts keep private sources for up to 24 hours. Once saved, source files are retained with your feed; temporary intake copies are removed.
You review every event before anything is saved to your calendar. Nothing lands in Apple, Google, or Outlook without your confirmation.
GDPR-compliant. No ads, no profiling, no reselling of your event data to third parties.
Frequently asked questions
Still have questions? Get in touch.
Can I turn a PDF schedule into calendar events?
Yes. Smart Calendars AI reads multi-page PDFs — school timetables, conference agendas, sports fixture lists, tour dates, festival programmes — and extracts each session as a separate event with start time, end time, and location. You then review and save to Apple, Google, or Outlook Calendar.
Can I create multiple events from one photo?
Yes. One poster, flyer, or schedule screenshot can produce dozens of events in a single pass. The review screen lets you edit or drop individual rows before saving.
Does this work with Apple Calendar, Google Calendar, and Outlook?
Yes. On the web, sign in, generate and review your feed, then activate it to download an ICS file or subscribe in Apple Calendar, Google Calendar or Outlook.
Do I review events before they are saved?
Always. Nothing is added to your calendar silently. You see each extracted event, can edit titles, times, and locations, and either save all of them or drop the ones you don’t want.
What file formats are supported?
Web uploads support JPG, PNG, GIF, WebP, PDF, Excel/CSV and Word documents (DOCX). Up to five files and 20 MiB combined; DOCX up to 10 MiB each.
Does it handle handwriting or foreign languages?
Clear handwriting is recognised reasonably well, but printed schedules work best. Smart Calendars AI supports many languages — including English, German, French, Spanish, Italian, Portuguese, and Dutch — and can translate an event title if you prefer.
Is my photo or PDF stored?
Web uploads are stored privately. Abandoned drafts expire after 24 hours. After generation, retained source files belong to your saved feed and temporary intake copies are removed.
Can I publish a PDF schedule as a calendar feed others can subscribe to?
Yes. If the schedule is audience-facing — a school PDF, a class timetable, a tour programme — you can turn the same input into a live calendar feed plus a public calendar page. See the Publish a Schedule as a Calendar Feed guide.
Other ways to capture events
Same AI engine. Different input channel.
See how Smart Calendars AI compares to its alternatives.
Turn your next poster, PDF, or screenshot into calendar events.
Free to try. Apple Calendar, Google Calendar, and Outlook supported.
This is one of four ways Smart Calendars AI fills a calendar. See the whole AI calendar