Convert a PDF into a live calendar page.
Drop in a PDF, conference agenda, or class schedule and AI reads every event. Add them straight to your own Google, Apple, or Outlook calendar — or publish a public page other people subscribe to once, on a link that keeps working when the schedule changes.
Want a calendar your whole team, colleagues, or family & friends can subscribe to?
Sign up to publish a persistent webcal / ICS link. Subscribers’ calendar apps check it for updates on their own schedule.
Works with the schedules you already have
Apple Calendar
Google Calendar
OutlookDrop a PDF or paste a URL. We handle text PDFs, scanned PDFs, and public agenda webpages — plus CSV exports, screenshots, and documents if that’s what you have. Export as an ICS / iCal file or subscribe by webcal in any calendar app that reads them.
Have a spreadsheet instead? Excel to Calendar
What you actually walk away with
A live calendar page, one stable subscription link, and a shareable micro-site you can put on flyers, emails, and your website.
A public Calendar Page
A clean, branded landing page at smartcalendars.ai/c/k4m9p2/your-event. People see the full schedule and subscribe in one click — no app install, no signup.
One stable subscription link
A webcal:// URL that never changes. When the schedule updates (new sessions added, time changes, room moves), edit it once on the page — every subscriber’s calendar updates automatically.
A micro-site you can share
Put the link on flyers, posters, conference badges, social posts, your website. Apple / Google / Outlook subscribe buttons are built in.
How it works
Three steps. Most schedules are live in under five minutes.
Upload a text PDF, a scanned PDF, or paste the URL of a public agenda page. AI reads every page — even messy two-column layouts, multi-day conference programs, and OCR’d scans.
Every session is shown with date, time, title, room, and speaker. Edit anything that’s off, accept the rest. You stay in control of every event before publishing.
One click publishes your branded Calendar Page. Share the URL or the webcal:// subscribe link. Subscribers add it once and get every update automatically.
Built for the people sharing real schedules
If your schedule lives in a PDF, a document, or a website nobody reads, this is the upgrade.
Conference & CME organisers
Turn your 12-page conference program into a calendar attendees actually use. Track-by-track filtering, speaker bios, room links — all subscribable. Update sessions during the event and every attendee sees the change.
Studios, gyms & class schedules
Yoga studios, fitness coaches, music schools, dance studios. Publish your weekly schedule once, members subscribe in their phone’s calendar, time changes propagate automatically.
University seminar series
Department seminars, guest lectures, colloquia. Replace the PDF that gets emailed every September with a live page faculty and students subscribe to once — and that updates without re-sending emails.
Sports teams & coach schedules
Practice schedules, tournament dates, away games. Coaches publish once, parents and players subscribe. No more out-of-date PDFs in the team WhatsApp group.
Why this beats a PDF or a screenshot
PDFs and screenshots are static documents. A Calendar Page stays current for everyone who relies on the schedule.
Running a recurring event calendar?
If you’re a city, tourism board, university department, or conference series and you want help getting set up, drop us a line.
Frequently asked questions
The questions schedule owners actually ask before publishing.
Does this work with scanned PDFs?
Yes. We OCR scanned PDFs end-to-end — conference programmes printed and scanned, photographed flyers, screenshots from older systems. Quality drops with very low-resolution scans, but anything legible to a human is usually fine for the AI.
Will my Calendar Page update when I upload a revised PDF?
Yes. When you upload an updated PDF or replace the source, your Calendar Page updates while keeping the same public link and subscription URL. Subscribers stay subscribed and receive the updated schedule automatically.
Can I extract from a public webpage instead of uploading a PDF?
Yes. Paste the URL of a public agenda page, seminar page, class schedule, or festival lineup. We fetch the page and extract the schedule the same way we do with PDFs.
How many events can a single PDF have?
Hundreds. We routinely handle 10–12-page conference programs with 50+ sessions across multiple tracks. Multi-day events, parallel tracks, and bilingual schedules all extract correctly.
What languages does the AI understand?
Smart Calendars AI supports 80+ languages for input and extraction. The Calendar Page interface is currently available in English, German, and French, while event titles stay in the source language.
Will subscribers need a Smart Calendars account?
No. Your Calendar Page is fully public. Visitors subscribe in one click using Apple Calendar, Google Calendar, Outlook, or any app that reads ICS / webcal. They never sign up with us.
Can I customise the page — logo, banner, brand colour, action button?
Yes. You can tailor the Calendar Page for your organisation with branding, visual customisation, and a primary action button.
How is this different from photo-to-calendar?
Photo-to-calendar is best for one-off event capture from a flyer, poster, or screenshot. PDF to Calendar is built for schedules you publish and keep current for an audience — such as conference programmes, seminar series, class timetables, and recurring public schedules.
Is the PDF to calendar converter free?
Yes. There is a free tier — convert a PDF and publish a Calendar Page to test the whole workflow before upgrading. No credit card required to start.
What happens if I cancel?
Your Calendar Pages stay live until the end of the period you paid for, and your subscribers keep getting updates the whole time. After that the page goes read-only on the free tier. No data is deleted; you can resubscribe at any time and pick up where you left off.
Can students turn a syllabus into a calendar?
Yes — this is one of the most common student use cases. Upload the syllabus PDF (or paste the course page) and the AI pulls out lectures, labs, assignment due dates, and exam dates into one calendar you subscribe to, so every deadline shows up on your phone automatically.
How do I import a PDF schedule into Google Calendar?
Upload the PDF, check the events the AI pulled out, then either subscribe from Google Calendar using the webcal link or download an ICS file and use Google Calendar’s Import option. The same two routes work for Apple Calendar and Outlook. This converts the schedule into real, separate events you can search and get reminders for — it is not the same as attaching the PDF file to a single calendar entry.
Can I convert a PDF into an ICS or iCal file?
Yes. Every schedule can be exported as a standard .ics (iCalendar) file, so it works in any calendar app that reads ICS — Google Calendar, Apple Calendar, Outlook, Thunderbird, Proton Calendar and others. If you would rather the calendar stay current, use the webcal subscription link instead of a one-time download: the file is a snapshot, the link keeps updating.
Ready to turn that PDF into something people actually use?
Start with a free Calendar Page and test the workflow. No credit card required.
This is one of four ways Smart Calendars AI fills a calendar. See the whole AI calendar