Turn a PDF into a live calendar page.
Drop a PDF, conference agenda, or class schedule. AI extracts every event and publishes a public calendar people subscribe to once — Apple, Google, or Outlook. One stable link that keeps working when the schedule changes.
fall-2026-program.pdf
Processing…1.2 MB
Only you
May 1
spring-yoga-2026.pdf
142 KB
4 members
Apr 28
speaker-bios.docx
89 KB
4 members
Apr 22
2026-audit-program.xlsx
256 KB
Only you
Apr 12
Reading 47 sessions across 12 pages…
Works with the schedules you already have
Apple Calendar
Google Calendar
OutlookDrop a PDF or paste a URL. We handle text PDFs, scanned PDFs, and public agenda webpages — plus CSV exports, screenshots, and Word docs if that’s what you have. Subscribers add the calendar in any app that reads ICS.
What you actually walk away with
A live calendar page, one stable subscription link, and a shareable micro-site you can put on flyers, emails, and your website.
A public Calendar Page
A clean, branded landing page at smartcalendars.ai/c/k4m9p2/your-event. People see the full schedule and subscribe in one click — no app install, no signup.
One stable subscription link
A webcal:// URL that never changes. When the schedule updates (new sessions added, time changes, room moves), edit it once on the page — every subscriber’s calendar updates automatically.
A micro-site you can share
Put the link on flyers, posters, conference badges, social posts, your website. Apple / Google / Outlook subscribe buttons are built in.
How it works
Three steps. Most schedules are live in under five minutes.
Upload a text PDF, a scanned PDF, or paste the URL of a public agenda page. AI reads every page — even messy two-column layouts, multi-day conference programs, and OCR’d scans.
Every session is shown with date, time, title, room, and speaker. Edit anything that’s off, accept the rest. You stay in control of every event before publishing.
One click publishes your branded Calendar Page. Share the URL or the webcal:// subscribe link. Subscribers add it once and get every update automatically.
Built for the people sharing real schedules
If your schedule lives in a PDF, a Word doc, or a website nobody reads, this is the upgrade.
Conference & CME organisers
Turn your 12-page conference program into a calendar attendees actually use. Track-by-track filtering, speaker bios, room links — all subscribable. Update sessions during the event and every attendee sees the change.
Studios, gyms & class schedules
Yoga studios, fitness coaches, music schools, dance studios. Publish your weekly schedule once, members subscribe in their phone’s calendar, time changes propagate automatically.
University seminar series
Department seminars, guest lectures, colloquia. Replace the PDF that gets emailed every September with a live page faculty and students subscribe to once — and that updates without re-sending emails.
Sports teams & coach schedules
Practice schedules, tournament dates, away games. Coaches publish once, parents and players subscribe. No more out-of-date PDFs in the team WhatsApp group.
Why this beats a PDF or a screenshot
PDFs and screenshots are dead documents. A Calendar Page is a live source of truth.
Running a recurring event calendar?
If you’re a city, tourism board, university department, or conference series and you want help getting set up, drop us a line.
Frequently asked questions
The questions schedule owners actually ask before publishing.
Does this work with scanned PDFs?
Yes. We OCR scanned PDFs end-to-end — conference programmes printed and scanned, photographed flyers, screenshots from older systems. Quality drops with very low-resolution scans, but anything legible to a human is usually fine for the AI.
Will my Calendar Page automatically refresh when I update the source PDF?
No — and we deliberately don’t pretend otherwise. Uploaded PDFs are extracted once. The honest workflow is: when the schedule changes, edit the events on your Calendar Page (or upload a new version). Every subscriber’s calendar then updates within minutes via the webcal:// feed they already subscribed to. The link stays the same; the content changes.
Can I extract from a public webpage instead of uploading a PDF?
Yes. Paste the URL of any public agenda page — conference programs, university seminar pages, studio class schedules, festival lineups. We fetch and extract the same way we do PDFs. For pages we can keep watching, we re-fetch on a schedule you choose: yearly on Free, quarterly or biannually on Select, and monthly on Premium and above. Quarterly is the sensible default for most schedules.
How many events can a single PDF have?
Hundreds. We routinely handle 10–12-page conference programs with 50+ sessions across multiple tracks. Multi-day events, parallel tracks, and bilingual schedules all extract correctly.
What languages does the AI understand?
Source documents in English, German, French, Spanish, Italian, Portuguese, Dutch, Polish, and most European languages work well. Output (the Calendar Page UI) is currently English, German, and French. Event titles stay in the source language.
Will subscribers need a Smart Calendars account?
No. Your Calendar Page is fully public. Visitors subscribe in one click using Apple Calendar, Google Calendar, Outlook, or any app that reads ICS / webcal. They never sign up with us.
Can I customise the page — logo, banner, brand colour, action button?
Yes, on the Business tier ($49.99/mo). The free, Select, Premium, and Pro tiers publish unbranded Calendar Pages with the Smart Calendars wordmark; Business unlocks logo, banner, custom call-to-action, attribution removal, and search-engine indexability. Brand colour and welcome message are available on every paid tier.
How is this different from photo-to-calendar?
Photo-to-calendar is the right path for one-off, single-page captures: a flyer, a screenshot, a poster you snapped at a venue. PDF to Calendar is for multi-event documents you want to publish as an ongoing, subscribable source of truth — with a public landing page, branded styling, and a stable webcal:// link.
Is there a free tier?
Yes. The free tier publishes one Calendar Page with up to 30 events. Paid tiers (Select / Premium / Pro / Business) raise feed counts, add OCR for scanned PDFs at scale, and — on Business — unlock branded styling and search-engine indexability. See the pricing page for the current breakdown.
What happens if I cancel?
Your Calendar Pages stay live until the end of the period you paid for, and your subscribers keep getting updates the whole time. After that the page goes read-only on the free tier. No data is deleted; you can resubscribe at any time and pick up where you left off.
Ready to turn that PDF into something people actually use?
Free tier publishes one Calendar Page with up to 30 events. No credit card required.