Product Overview
Smart Calendars AI helps you turn voice, photos, screenshots, PDFs, and emails into structured calendar events, reminders, and contacts. You approve each item before it is saved—and it connects to Apple Calendar, Google Calendar, or Microsoft Outlook, so there is no need to change calendar providers.
What is Smart Calendars AI?
Smart Calendars AI is an AI-powered calendar assistant that turns voice, photos (OCR), and text (including emails) into structured calendar events, reminders, and contacts. It works with your existing calendars—Apple Calendar, Google Calendar, or Microsoft Outlook—so you don't need to switch providers.
How it works
You share something that contains dates, times, places, or contact details (by speaking, pasting text, or sending a screenshot/photo). Smart Calendars AI extracts the important information, lets you review it, and then saves it to your calendar (or contacts) in a clean, structured format.
What it can create
From a single input, Smart Calendars AI can generate:
- Calendar events with title, date/time, time zone, and location
- Reminders and to‑dos (with optional due dates, notes, and alerts)
- Recurring schedules (e.g. weekly classes) with recurrence rules
- Rich event details like meeting links, access codes, and relevant URLs (when included in the source)
- Contact cards (e.g. for Apple Contacts) from names, emails, phone numbers, and signatures (when present)
Ways to use it
- Voice: "Team meeting next Tuesday at 3pm—remind me 1 hour before."
- Photos / screenshots (OCR): posters, tickets, schedules, invitations, confirmations.
- Text: copied details from emails, chats, web pages, and documents.
Smart Calendars AI app — features
The AI calendar assistant that turns voice, photos, PDFs, emails, and chat messages into structured events, reminders, and contacts. Every result is reviewed before it is saved to your existing calendar.
Capture from anywhere
Voice or natural-language text
Describe an event the way you would explain it to a colleague. Refine the result with a short follow-up message.
Photos and screenshots (OCR)
Capture flyers, tickets, posters, or signs and let the assistant extract the relevant details for your review.
PDFs and multi-page schedules
Upload programmes or long timetables. Dense documents are converted into individual calendar items.
Emails and forwarded threads
Forward bookings, confirmations, or ordinary mail with dates. Each suggestion is presented for confirmation before saving.
WhatsApp, Telegram, and Slack messages
Capture agreed dates from chat conversations and convert them into real calendar entries in a few taps.
Browser extensions for any web page
Available for Chrome and Safari. Turn highlighted text or images on any page into events without manual copy and paste.
AI scheduling assistant
Understands unstructured input
Extracts dates, times, locations, links, and attendees from notes, messages, and longer text — even when the source is not neatly formatted.
Multiple events from a single input
Submit a list or describe several plans at once. The assistant produces separate events and reminders without manual splitting.
Conflict detection and suggestions
Highlights overlapping appointments, recommends adjustments, and can look up current event information when more context is required.
Find a time that fits
Request slots based on your constraints and receive concrete options instead of manual availability checking.
Flexible recurring schedules
Configure unusual patterns and multiple alerts — before, on the day, or custom — without navigating deep settings menus.
Convert reminders into events (and back)
Switch a task into a meeting, or a meeting back into a reminder, in a single step.
Available across your devices
iPhone and iPad (native iOS app)
Optimised for capture on the go, with widgets, Lock Screen integration, and Shortcuts support.
Apple Watch capture
Dictate plans on your wrist; the recording is processed on your iPhone and added to your calendar after review.
Mac, with Raycast quick capture
A native macOS experience plus a Raycast extension for keyboard-driven scheduling alongside other Mac workflows.
Web app in any modern browser
Use the assistant from any laptop or desktop without installing software. Your subscription stays in sync.
Personal assistant email address
Forward scheduling requests to your dedicated assistant inbox — no app required for occasional use.
ChatGPT integration
Available as an action in the official ChatGPT app. Only the event details you create are shared with Smart Calendars AI.
Organise and personalise
Multiple calendar views
Switch between day, week, and agenda views to focus on what matters without losing the familiar calendar feel.
Widgets, Shortcuts, and Control Center
Glance at your day from the Home or Lock Screen, and start voice capture instantly from Control Center or Shortcuts.
Colour-coded calendars
Assign colours to events or whole calendars so weekly planning takes seconds instead of minutes.
Attach files to events
Keep tickets, agendas, and PDFs alongside the event they belong to. Attachments use iCloud where appropriate.
Import existing invitations
Open .ics files you have already received so nothing remains forgotten in your downloads folder.
Contacts from text
Convert pasted names, email addresses, phone numbers, and signatures into structured contact cards.
Share, invite, and collaborate
Share plans easily
Send events as links, QR codes, or .ics calendar files that recipients can open on any platform.
Invite guests to meetings
Add attendees and send proper invitations when an item is a real meeting rather than a personal reminder.
Share your availability
Provide a booking link so others can pick from open time slots, removing back-and-forth scheduling.
Reminders and calendar in one place
Tasks and appointments live together. Drag to reschedule or reorganise without switching apps.
Privacy and data handling
Encrypted in transit
All requests are sent over HTTPS/TLS. Your data is protected as it travels between your device and our servers.
Processed only as long as needed
Content is held briefly while the assistant produces a result, then discarded. We do not retain personal content beyond what is required to deliver your request.
Not used to train AI models
Personal content you submit is never used to train AI models, ours or anyone else’s.
On-device personalisation
Optional preferences you approve are stored on your device and shape future suggestions without leaving it.
Smart Calendar Feeds — features
Standards-based calendar subscriptions (ICS / webcal) you can add to Apple Calendar, Google Calendar, or Microsoft Outlook. Use a curated free feed, or generate a custom feed from a single AI prompt.
Subscribe to ready-made smart calendar feeds
Catalogue of free feeds
Browse free calendar feeds for public holidays, sports fixtures, school holidays, anime release schedules, and more.
Auto-updating subscriptions
Once subscribed, your calendar refreshes automatically as the source changes — no manual re-import required.
Works with Apple, Google, and Outlook
Built on standard ICS / webcal, so any major calendar app can subscribe without extensions or plug-ins.
Create your own AI-generated calendar feed
Generate a feed from a prompt
Describe the schedule you need — a tour, a programme, recurring matches, school dates — and Smart Calendars AI publishes it as a calendar feed.
Continuously refreshed by AI
Generated feeds keep themselves current. Subscribers always see the latest version without re-sharing the link.
A stable subscription URL
Each feed has its own ICS URL. Update the source and the link your audience already has continues to work.
Publish and share schedules
Share via link, QR code, or .ics file
Distribute a single short link, a printable QR code, or a downloadable calendar file — recipients can open all three.
Embed on your own site
Add a subscribe button to a website or landing page so visitors can add the schedule with a single tap.
Browse feeds inside the app
Discover and subscribe to free feeds directly from Smart Calendars AI on iPhone, iPad, and Mac.
Calendar providers supported
- Apple Calendar
- Google Calendar
- Microsoft Outlook
Where you can use it
- iPhone and iPad (native iOS app)
- Mac (macOS support)
- Web App (browser-based)
- Browser capture workflows: Chrome, Safari
- Apple Watch support
- ChatGPT integration (via the official ChatGPT app)
Languages
- AI input understanding: supports 80+ languages (you can speak or type in many languages).
- App UI + website languages: English (en), German (de), French (fr).
Privacy and security
- Your content is processed only to fulfill your request.
- Personal content is not used to train AI models.
- Processing is designed to be temporary and purpose-bound (data is not stored beyond what's needed to deliver the result).
- Data is encrypted in transit using HTTPS/TLS.
For details, see the Privacy Policy: https://www.smartcalendars.ai/en/privacy
ChatGPT integration
When you use Smart Calendars AI through ChatGPT:
- We only receive the specific event or contact information you choose to create.
- We do not access your ChatGPT conversations, chat history, or other ChatGPT data.