Privacy Policy

• Account Details – Your email and name to set up and sign in to your account (via Apple, Google, or email). This is used for subscription management and our business logic (free tier vs subscription access). Without providing this minimal data, our services cannot be used.
• Subscriptions & Payments – Payment details are handled by our trusted partners (Apple for iOS, Stripe for web). We receive subscription status updates (active, canceled, etc.) to control access.
• Calendar or Reminder Content – The text or images you submit are temporarily stored so we can extract events/reminders for you. Temporary storage of your processed results and optional Calendar Links you create for sharing. You choose how long these links stay active.
• Security & Reliability Logs – Minimal technical details (like IP address) to detect abuse and keep the service stable. These logs are automatically deleted after a short period.
• Website Analytics – Basic, privacy-friendly analytics through Matomo, which helps us understand overall usage trends without tracking you across the web.

• AI Processing – We use OpenAI's API to process your submitted content. Our service provider does not use your data to train its models. This processing is not automated decision-making under GDPR Article 22, as it requires your active input and you control the results.
• Result Storage – Results are stored temporary until access by the user. Calendar Links expire based on the time you select. Once expired, they are removed from the server.
• Calendar Link Storage – Keeps the original link, expiration date, minimal technical details for security.
• Security Logs – Automatically deleted after a short retention period (about 72 hours).

• Essential Cookies – Needed for sign-in and security.
• Analytics Cookies – Matomo may set a cookie to help us measure site performance. You can opt out at any time through our Tracking Preferences page.

• Contract – To deliver the service you request (e.g., process your calendar data, manage your account).
• Legitimate Interests – To maintain security, prevent abuse, and understand service performance.
• Consent – For any optional analytics or marketing (if applicable).

We work with a small number of trusted providers who process information for us, including:

• OpenAI – AI text/image processing.

• Stripe – Web payment processing.

• Apple – In-app purchases.

• Hosting & Email Providers – To run our infrastructure and support.

• Matomo – Self-hosted analytics.

These partners cannot use your information for their own purposes.

Your data may be processed in the EEA, US, or other countries where our partners operate. When required, we use legal safeguards such as Standard Contractual Clauses to protect your data.

• Calendar results – Up to 15 minutes, then deleted.
• Calendar Links – Kept until the expiration you choose.
• Logs – Deleted after about 72 hours.
• Minimal account/payment records – Kept as needed for legal or accounting purposes.

Depending on your location, you may have the right to:

• Access and maintain your information

• Delete your data

• Restrict or object to processing

• Withdraw consent at any time

EU/EEA & UK users – You may contact your local data protection authority. If you feel we haven't addressed your concerns properly, you're always welcome to reach out to your local data protection authority for guidance.

California residents – You have rights under the CCPA, including the right to know, delete, correct, opt out of sale/share (we do not sell/share), and non-discrimination.

Brazil residents – LGPD grants similar rights, plus review of automated decisions.

To exercise any rights, email support@smartcalendars.ai.

Our services are not intended for children under 13 (or the legal minimum in their country).

We protect your data with encryption, secure authentication, and minimal retention.

If a breach affects your personal data, we will notify you and relevant authorities as required by law.

If we make material changes, we will notify you in-app or on our website before they take effect.